Private and confidential

Two control gaps. One free look.

Prepared for: Mount Edgecombe Country Club, Finance
Re: An independent, no-cost look at two control points
Status: No obligation. No system access required.

This costs nothing and commits you to nothing: an independent look at two control points that come up wherever a club runs Clubmaster alongside a separate accounting package, before your external auditors find them instead. Either it comes back clean, which is a genuinely useful line for your board pack, or it surfaces something small enough to fix quietly, on your own terms.

A contact of mine in your finance team mentioned Mount Edgecombe when I described the kind of work I do, so this is written for your club specifically, not a template. Their involvement ends there. This is between the two of us from here.

§1 · Two patterns, not two accusations

Common wherever this combination of software is running. It's not hypothetical either: a Home Owners Association at a golf estate on the Garden Route had its estate manager resign, along with a colleague, after an annual audit turned up irregularities in the accounts, both undertaking to repay what was lost. The point of a short look here is to confirm these aren't costing you anything, not to assume they are.

1.1

Void reconciliation gap

Wherever a club runs Clubmaster's point of sale alongside a separate accounting package like Sage, there's a known structural gap: a voided sale at the till doesn't automatically reconcile against physical stock leaving the shelf. Without a scheduled, independent check, small discrepancies stay invisible by design, not because anyone was careless, just because the two systems were never built to check each other. Fraud examiners have a specific name for this version: void-sale fraud, one of the most common till-level schemes on record, usually first spotted as a spike in voids tied to one till or one shift.

1.2

Dormant member pricing

The second sits on the membership side: inactive or dormant profiles quietly keeping active member pricing or discount access. Usually an administrative lag rather than anything deliberate, but it compounds over a season if nobody's specifically watching for it. The same field of practice calls this discount abuse, and on its own it rarely gets flagged. Most schemes like this run for the better part of a year before anyone catches them.

§2 · Score it yourself

Two minutes, six questions, nothing leaves this screen.

2.1 Voided transactions in Clubmaster are reconciled against physical stock on a fixed schedule, not just spot-checked.
2.2 Inactive or dormant Clubmaster member profiles are reviewed against who's actually receiving member pricing.
2.3 Discount codes and comp rates need sign-off separate from whoever applies them at the till.
2.4 Changes to supplier or banking details in Sage are logged and reviewed by someone other than the person who made the change.
2.5 Someone outside your own finance team has looked at any of this in the last twelve months.
2.6 You could answer all five of the above with actual dates and names, not "probably."

0 of 6 confirmed

Exactly the kind of gap a short, independent look closes.

§3 · What's actually on offer

Not a full audit. Not system access. Not a commitment to anything further. Send a structural export of your chart of accounts or membership and debtor records, no underlying personal or financial detail required, and I'll return an organised data dictionary plus a short list of anything worth a second look, within 72 hours.

§4 · Background, briefly

25 years across Big Four consulting and major South African banking, including building two of the first Collibra data governance implementations on the continent. Currently building the AI-assisted version of this work independently. Full background at cv.harieom.com.

If any of this is worth twenty minutes, nharie@harieom.com. That's the whole ask.

Naresh Harie · July 2026